![]() When a user synchronizes a document library or folder to Microsoft Outlook, a folder is placed in their mailbox that is linked to SharePoint. For more information on how to set up email metadata extraction, see Automatic Metadata Extraction. If the client is connected to the network, emails are immediately uploaded to the SharePoint server, while emails that are moved when the user is offline are stored along with metadata for automatic synchronization the next time the client machine comes online. msg file in SharePoint with a unique name that is generated from a configurable combination of properties. The email and attachment is then stored as an. Outlook email metadata (eg: To From Date etc) is extracted automatically to SharePoint columns with the correct names. Since it is a read-only product, this feature is not available in Contributor Viewer. Dragging-and-Dropping Emails (Client, Outlook and File Manager)Ĭolligo Contributor makes it easy to upload emails to SharePoint by drag-and-dropping them directly from the Inbox or other folder in Microsoft Outlook to a Contributor managed folder in Outlook, to a folder or library in Contributor Client, or to a Windows Explorer folder in File Manager. For more information on metadata handling, see Automatic Metadata Extraction. If the files or folders are being copied from one document library to another, metadata is mapped according to a best match approach. ![]() When folders, or files, are moved to Contributor, metadata is created and can be changed using the Metadata Editor, which displays at the time of the move. Note that this should be done with caution as it could create a large amount of data that needs to be synched to SharePoint For example, in the Client interface, you can drag and drop files directly from one document library to another library on the Quick Launch bar on the left.Ĭomplete folder hierarchies can also be dragged-and-dropped from a users Documents folder, to any of the Client, Outlook or File Manager interfaces. This can occur within, or between interfaces. Dragging-and-Dropping Files and Folders (Client, Outlook and File Manager)Īll Contributor interfaces (with the exception of Contributor Viewer) enable users to drag-and-drop individual files, groups of files, and folder hierarchies to SharePoint document libraries and folders. Viewer) are limited to downloading only and do not allow you to move content to SharePoint. One of the big benefits of Contributor is that it provides a number of easy methods for moving files and folders to SharePoint through a rich desktop interface. To switch SMTP servers, open the Hosts file using the shortcut and comment out the old SMTP server and uncomment the SMTP server you want to use.Open topic with navigation Moving Content to SharePoint Use a server called 'mail' as your SMTP server in all accounts and edit the hosts file in the windows\system32\drivers\etc directory with the correct IP address.Įnter the IP addresses for each SMTP server and comment out the SMTP servers you aren't using with the current connection. When you switch Internet connections, close Outlook and reopen Outlook using the correct profile.Īndy Helsby recommends a method which needs only one profile. Both profiles will be identical except for the SMTP servers used, right down to the account names and PST files used. While this works well for two SMTP servers, giving you Account A - SMTP 1, Account B - SMTP 1, Account A - SMTP 2, Account B - SMTP 2, it can get unmanageable if you have too many accounts since you need to remember to switch accounts if you reply to mail downloaded through an account using the other SMTP server.Īnother alternative is to make a copy of your Outlook profile, so you have one profile for SMTP 1 and another profile for SMTP 2. This annoyance is particularly prevalent among users who carry their laptops from location to location.Ī common workaround is to create a new account using another SMTP server. ![]() If you happen to use several different ISPs, you'll to change the SMTP (Simple Mail Transport Protocol) account each time you change how you connect to the Internet.Įditing the account properties dialog each time gets old fast, especially if you switch connection methods often. Many ISPs require that users route all outbound mail through their mail servers (that is, the ISP's servers, rather than, say, your company's own mail server). ![]()
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